Privacy Policy

PRIVACY POLICY

Effective Date: 13 October 2022
Last Updated: 5 September 2026

Kyvalya Foundation (“Kyvalya Foundation”, “we”, “us”, or “our”) is a Section 8 not-for-profit organisation committed to promoting education, skill development, women empowerment, child protection, entrepreneurship, community development and related social-impact initiatives.

This Privacy Policy explains how Kyvalya Foundation collects, uses, stores, protects and discloses personal information when you visit or use our website, services, forms, programmes or other digital platforms.

By accessing or using our website, you acknowledge that you have read and understood this Privacy Policy.

1. INFORMATION WE COLLECT

We may collect information that you voluntarily provide to us, including:

A. Personal Information:

Depending on your interaction with Kyvalya Foundation, we may collect:

Full name
Gender
Age or date of birth, where relevant to a programme
Email address
Mobile/telephone number
Postal address
City, district and state
Educational or professional information
Organisation/institution details
Information relating to applications, internships, volunteering or training programmes
Information provided through enquiry, registration, feedback or contact forms
Donation-related information
Any other information that you voluntarily provide to us.

B. Programme and Beneficiary Information:

For specific programmes, we may collect information necessary for implementation, monitoring, evaluation and reporting, such as:

Beneficiary registration details
Training participation and attendance
Educational information
Programme-related demographic information
Feedback and assessment information
Photographs, videos or testimonials, where appropriately obtained
Information required for government, CSR, donor or programme reporting.

We will seek to collect only information reasonably necessary for the relevant programme or purpose.

C. Automatically Collected Information:

When you visit our website, certain technical information may be collected automatically, including:

IP address
Browser type
Device type
Operating system
Website pages visited
Date and time of visit
Referring website
Approximate location information derived from technical data
Website usage and interaction information.

This information may be collected through cookies, analytics tools, server logs and similar technologies.

2. HOW WE USE YOUR INFORMATION

Kyvalya Foundation may use personal information for legitimate organisational and programme-related purposes, including:

Responding to enquiries and requests
Registering participants for programmes and training
Managing volunteers, interns, trainers and programme participants
Processing donations and issuing donation acknowledgements
Delivering education, training and community programmes
Communicating programme updates and important notices
Conducting monitoring, evaluation and impact assessment
Improving our website, programmes and services
Maintaining organisational and programme records
Preventing fraud, misuse or security incidents
Complying with applicable legal and regulatory requirements
Preparing reports for donors, CSR partners, government authorities and other authorised stakeholders
Communicating information about relevant programmes, campaigns, events or opportunities, where permitted by law.

We will not use your personal information for purposes that are materially incompatible with the purpose for which it was collected unless permitted or required by applicable law.

3. DONATIONS AND PAYMENTS

If you choose to make a donation or payment through our website, payment-related information may be processed by third-party payment gateways or financial service providers.

Kyvalya Foundation generally does not directly store complete credit/debit card numbers, CVV numbers, UPI PINs, internet banking passwords or other sensitive payment credentials.

Payment information may be processed by the relevant payment service provider according to its own privacy policy and terms.

We recommend that donors review the privacy and security policies of the payment provider before completing a transaction.

4. COOKIES AND TRACKING TECHNOLOGIES

Our website may use cookies and similar technologies to:

Keep the website functioning properly
Remember user preferences
Understand website traffic and usage
Improve website performance
Measure the effectiveness of campaigns
Enhance user experience.

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of parts of the website.

Where required by applicable law, we will seek appropriate consent for non-essential cookies or similar technologies.

5. CHILDREN'S PRIVACY AND CHILD PROTECTION

Kyvalya Foundation works extensively with children and young people through education and child-protection programmes.

We recognise the importance of protecting children's privacy.

We do not knowingly collect personal information from children through the website for purposes unrelated to a legitimate programme or activity.

Where information concerning children is collected for programme implementation, education, training, safeguarding, monitoring, evaluation or reporting, we will take appropriate measures consistent with applicable law and child-protection principles.

Where required, appropriate consent or authorisation from a parent, guardian, school, institution or other authorised person will be obtained.

Photographs, videos, stories, testimonials or other identifiable information relating to children will be used responsibly and, where required, only after obtaining appropriate consent/authorisation.

We will avoid unnecessarily publishing personally identifiable information about children on publicly accessible platforms.

6. SHARING OF PERSONAL INFORMATION

Kyvalya Foundation does not sell or rent personal information to third parties.

We may share information where reasonably necessary with:

Programme partners
CSR partners and donors
Government departments or authorities
Schools, educational institutions and community organisations
Trainers, consultants and service providers
Payment gateways and financial service providers
Technology, hosting, analytics and communication service providers
Auditors, legal advisers and professional consultants
Law-enforcement or regulatory authorities where required by law.

Third parties receiving information from us are expected to use it only for legitimate purposes and, where appropriate, maintain reasonable confidentiality and security safeguards.

7. DATA SECURITY

Kyvalya Foundation takes reasonable administrative, technical and organisational measures to protect personal information against:

Unauthorised access
Unauthorised disclosure
Loss
Misuse
Alteration
Destruction.

However, no method of transmission or electronic storage is completely secure. Therefore, while we take reasonable precautions, we cannot guarantee absolute security of information transmitted through the internet.

Users are responsible for maintaining the confidentiality of any credentials or information used to access restricted areas of our website or services.

8. DATA RETENTION

We retain personal information only for as long as reasonably necessary for:

The purpose for which it was collected
Programme implementation and reporting
Organisational record-keeping
Financial and audit requirements
Legal, regulatory or contractual obligations
Resolving disputes and enforcing agreements.

When personal information is no longer reasonably required, we may securely delete, anonymise or otherwise dispose of it in accordance with our internal practices and applicable law.

9. YOUR RIGHTS

Subject to applicable law, individuals may have rights relating to their personal information, including the right to:

Request information about the personal data held by us
Request correction of inaccurate or incomplete information
Request deletion of information where legally permissible
Withdraw consent where processing is based on consent
Raise concerns regarding the use of personal information
Request information regarding how their data is processed.

Certain information may need to be retained where required by law, regulation, audit requirements, donor requirements or legitimate organisational purposes.

To exercise an applicable privacy right, please contact us using the details provided in the Contact Us section.

10. WITHDRAWAL OF CONSENT

Where we process personal information based on your consent, you may withdraw your consent by contacting us.

Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.

In certain circumstances, withdrawal of consent may affect our ability to provide a particular programme, service, communication or benefit.

11. THIRD-PARTY WEBSITES

Our website may contain links to external websites, social-media platforms, payment gateways or other third-party services.

Kyvalya Foundation is not responsible for the privacy practices, content or security of such third-party websites.

We encourage users to review the privacy policies of third-party websites before providing them with personal information.

12. SOCIAL MEDIA

Kyvalya Foundation may maintain accounts or pages on social-media platforms.

When you interact with us through social media, the relevant platform may collect and process information according to its own privacy policy and terms.

Information voluntarily posted by users on publicly accessible social-media pages may be visible to others.

Please exercise appropriate caution when sharing personal or sensitive information publicly.

13. EMAIL AND COMMUNICATIONS

If you provide your email address or mobile number, we may use it to:

Respond to your enquiry
Confirm registrations
Provide programme-related information
Send important organisational communications
Provide updates relating to activities or events.

Where applicable, you may opt out of non-essential promotional communications by following the unsubscribe instructions or contacting us directly.

Transactional, legal, safeguarding or programme-critical communications may continue where necessary.

14. PHOTOGRAPHS, VIDEOS AND TESTIMONIALS

Kyvalya Foundation may document its programmes through photographs, videos, testimonials, case studies and impact stories.

Where an individual is identifiable, we will seek appropriate permission or consent where required before using such material for legitimate purposes such as:

Annual reports
Website content
Social media
Awareness campaigns
Donor/CSR reporting
Programme documentation
Educational and promotional materials.

We will take particular care when documenting children and vulnerable individuals.

If you believe that your photograph, video, testimonial or personal story has been used inappropriately, you may contact us to raise your concern.

15. DATA BREACHES AND SECURITY INCIDENTS

If Kyvalya Foundation becomes aware of a personal-data breach that requires action under applicable law, we will take reasonable steps to investigate, contain and address the incident and make any legally required notifications.

Where appropriate, we may also take steps to prevent similar incidents in the future.

16. INTERNATIONAL DATA PROCESSING

Some technology, hosting, communication, analytics or payment service providers used by our website may process information outside India.

Where personal information is transferred or processed outside India, Kyvalya Foundation will take reasonable steps to ensure that such processing is carried out in accordance with applicable law and appropriate contractual or organisational safeguards.

17. GOVERNING LAW

This Privacy Policy shall be governed by and interpreted in accordance with the laws applicable in India.

Any dispute relating to this Privacy Policy or the handling of personal information shall be subject to the jurisdiction of the competent courts in India, subject to applicable law.

18. CHANGES TO THIS PRIVACY POLICY

Kyvalya Foundation may update this Privacy Policy from time to time to reflect:

Changes in applicable laws
Changes in our programmes
Changes in website functionality
Changes in technology or service providers
Changes in our privacy practices.

The updated policy will be published on this page with a revised “Last Updated” date.

We encourage visitors to review this page periodically.

19. CONTACT US

If you have questions, concerns, requests or complaints relating to this Privacy Policy or the handling of your personal information, please contact Kyvalya Foundation.

Kyvalya Foundation
Organisation Type: Section 8 Not-for-Profit Company
Registered Office: [Insert Registered Office Address]
Email: info@kyvalyafoundation.in
Phone: [Insert Official Phone Number]
Website: [Insert Website URL]

Privacy / Grievance Contact

Name/Designation: [Insert Privacy/Grievance Officer or Authorised Representative]
Email: [Insert Official Privacy/Grievance Email]
Phone: [Insert Contact Number]

We aim to review and respond to legitimate privacy-related requests within a reasonable period and in accordance with applicable law.

20. CONSENT

By using the Kyvalya Foundation website and voluntarily submitting your personal information through our forms or other communication channels, you acknowledge that you have read this Privacy Policy and understand how your information may be processed for the purposes described above.

Where applicable law requires a separate or specific consent, Kyvalya Foundation will seek such consent separately.

© 2026 Kyvalya Foundation. All Rights Reserved.